Office Manager – Legal Assistant

Website Rhode Island Judiciary

Within the Appellate Screening Unit of the Supreme Court, the Office Manager performs a wide range of high level administrative and legal secretarial duties to assist the five (5) attorneys in the operation of the Unit.  The Office Manager also has regular communication with the Clerk’s Office, the Offices of the Chief Justice and Associate Justices, as well as members of the Rhode Island bar and members of the public.  Duties include, but are not limited to: maintaining case-tracking systems and workflows; scheduling prebriefing conferences and coordinating multiple schedules of judges and attorneys; using the Odyssey case management system; hosting multiparty conferences on WebEx; handling routine inquiries from attorneys and litigants about scheduling and procedure; preparing draft orders; distributing confidential memoranda to the Supreme Court Justices; finalizing drafts of memoranda prepared by the staff attorneys; general office management duties such as answering phones, filing, maintaining office statistics, handling mail and other correspondence, obtaining office supplies, and coordinating the schedules of staff attorneys; and performing other related duties as may be assigned by the Unit’s Chief Staff Attorney or by the Administrative Office of State Courts.

 

Required Qualifications for Appointment

Graduation from an accredited institution of higher education with a degree in paralegal studies or an associate degree in a related field required; bachelor degree preferred.  Education must be supplemented by legal secretarial training or courses and office management experience gained through employment in a legal office or court setting involving complex clerical and administrative procedures.  Must be detail-oriented and have a basic understanding of the Rhode Island Court Rules and associated body of law.  Must be proficient with word processing programs; familiarity with the R.I. Judiciary’s Odyssey case management system preferred.  Exceptional organizational and time management skills, excellent interpersonal and communication skills, both oral and written, and the ability to work independently and as part of a team required.  Must have the ability to maintain the strictest standards of confidentiality and to exercise discretion in communicating within the Court and with members of the bar and the public.

To apply for this job please visit www.governmentjobs.com.