Assistant Director, Payroll

Assistant Director, Payroll

 

Category:

 

Professional

 

Department: Administration and Finance

 

Locations: Fall River, MA

 

Posted: Mar 9, 2023

 

Closes: Open Until Filled

 

Type: Full Time

 

Position ID: 159858

 

About Bristol Community College:

 

Bristol Community College is a public community college accredited by the New England Commission of Higher Education (NECHE) and annually serves more than 11,000 credit students and 18,000 students who participate in noncredit activities. Bristol has core values rooted in collaboration, communication, inclusion, innovation, respect and student success. For more than 50 years, Bristol has served as a leading resource for education and economic development in the region. Bristol offers a rich variety of degree, certificate, and training programs along with flexible online offerings that lead to an associate degree, a career-ready certificate, or the ability to transfer to baccalaureate colleges throughout the state and country. Bristol’s Business Solutions & Partnerships area provides customized training for businesses and the community. The college also strives to put the needs of learners first with support services and career advancement opportunities that lead to student success by reducing barriers to educational access.

 

With locations in Attleboro, Fall River, New Bedford, and Taunton, Bristol Community College is nestled in charming Southeastern Massachusetts. Each location has something unique to offer – from great restaurants in the city center of Attleboro, museums and history in downtown New Bedford, to the beautiful suburban landscape at the Fall River campus and the array of shopping and dining options in Taunton. From city life to seaside, Bristol Community College locations are in close proximity to bustling metro areas such as Boston and Providence, and centrally located to the spectacular beaches and coastline of Cape Cod, Newport, Nantucket, Martha’s Vineyard and Block Island.

 

https://www.bristolcc.edu

 

Bristol Community College is an Equal Opportunity and Affirmative Action Employer. We value diversity and equity, and are committed to creating an all-inclusive community free from discrimination and harassment. Bristol believes that diversity, equity and inclusion among our community members is imperative to the success of our mission to serve our students well, and is the mainstay of our values.

 

MISSION

 

Bristol Community College provides an accessible, innovative and inclusive education that prepares students to navigate and succeed in our ever-changing world.

 

VISION

 

Advancing a vibrant, diverse community through education, learner by learner.

 

Job Description:

 

POSITION TITLE: Assistant Director, Payroll

 

DEPARTMENT: Payroll/Administration & Finance

 

PRIMARY LOCATION: Fall River

 

REPORTS TO: Assistant Comptroller

 

POSITIONS SUPERVISED: Payroll staff as assigned.

 

STATEMENT OF DUTIES:

 

The Assistant Director, Payroll serves as the primary payroll liaison to the Commonwealth and Bristol’s Administration & Finance and Human Resources departments. They perform a variety of payroll processing duties for approximately 900 employees. The Assistant Director, Payroll is responsible for, but not limited to, communicating payroll status information to employees, ensuring accuracy of payments, tracking employee payroll expenditures for all state appropriations and maintaining the Labor Cost Management (LCM) system to ensure all payroll expenses have been posted to the correct accounts. They process and interpret payroll tax information and other pertinent payroll deductions, as well as update and maintain payroll policies, procedures, internal controls, workflows and flowcharts. Additionally, the Assistant Director, Payroll supervises payroll staff as assigned.

 

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES:

 

• Create, update and maintain payroll policies, procedures, internal controls, workflow and flowcharts, consistent with laws and regulations, in order to ensure consistency of payroll activities and establish standards for performance.

• Hire, supervise, develop, and lead assigned Payroll staff. Conduct regular performance evaluations to ensure continuous improvement and identify potential opportunities for growth. Work closely with Human Resources to develop staff capabilities and expectations.

• Promote a positive and inclusive work environment that supports the professional growth of staff while fostering a commitment to service excellence.

• Verify and review Personnel Action Forms and timesheets for all employees.

• Provide training to employees and time approvers on Self-Service Time and Attendance online payroll system.

• Record and monitor biweekly payroll expenditures for reconciliation of all payroll payments, including employee non-labor reimbursements.

• Ensure accuracy for the execution of payment transactions as related to grants, appropriations, and payroll funding in state and local systems.

• Enter all employee taxes, deductions, direct deposits, and wage garnishments.

• Communicate and solve payroll issues with college cost center managers.

• Routinely monitor Document Direct and LCM reports; resolve errors with employees’ payroll expense distribution.

• Process deductions for retirement plans, 403b plans, and 457 plans.

• Review accounting reports for accuracy, make updates and corrections to payroll activity.

• Prepare journal entries to record payroll expense activity to general ledger.

• Process employee payroll advances.

• Confer with various state agency personnel to resolve payroll discrepancies.

• Perform research on employee payment history.

• Develop data information warehouse queries/reports as needed from the Commonwealth Information Warehouse or related system.

• Calculate full-time and part-time employee retroactive payments as a result of collective bargaining agreements.

• Perform monthly reconciliation of the Bristol Foundation donations via direct deposit.

• Maintain knowledge of current union contractual agreements pertaining to payroll.

• Participate in various state-wide training sessions.

• Ensure all payroll records for the department are accurately maintained and archived and are in accordance with proper legal standards and audit guidelines.

• Assess various situations to determine the importance, urgency, and potential risk involved; and make independent decisions, which are timely and in the best interest of the college as a whole.

• Handle and process confidential information with discretion and sensitivity.

• Focus on the Commonwealth’s Equity Agenda by applying related best practices throughout all job functions.

• Demonstrate a sense of professionalism and consistently reflect Bristol’s core values while interacting with members of the Bristol community.

• Perform other duties as assigned.

 

Requirements:

 

EDUCATION AND EXPERIENCE

 

REQUIRED QUALIFICATIONS:

 

NOTE: Unless otherwise noted, all required qualifications must be met by date of hire.

 

• Minimum of a Bachelor’s degree.*

• Minimum of four (4) years of payroll processing or related experience.*

• Demonstrated supervisory experience.*

• *An equivalent combination of education and experience shall be considered.

• Ability to work with sensitive, confidential information, maintaining the integrity and confidentiality of payroll and other employee related information.

• Ability to produce accurate, detailed work and analyze complex or difficult payroll issues.

• Ability to assume responsibility and initiative to multitask and meet deadlines.

• Demonstrated proficiency with Microsoft Office 365 applications, including Word, Excel, and Access.

• The ability to work effectively with a diverse student body, faculty, and staff.

• Excellent interpersonal skills.

• Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required.

• COVID-19 Vaccination Requirement: As of January 2022, candidates for employment should be aware that Community College students, faculty, and staff are required to be fully vaccinated. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.

 

PREFERRED QUALIFICATIONS:

 

• Degree in accounting, finance, business administration, or closely related field.

• Working knowledge of HR/CMS (PeopleSoft), LCM, Commonwealth Information Warehouse (CIW), Banner, Mobius, and/or MMARS (Massachusetts Management Accounting and Reporting System).

• Demonstrated experience working in higher education environment.

• Ability to communicate in a language in addition to English.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

 

The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.

 

Additional Information:

 

POSITION STATUS: This is a full-time, non-unit professional position with benefits.

 

SALARY: Hiring salary $77,293.66 – $85,317.74, commensurate with education and experience.

 

Application Instructions:

 

TO APPLY: Please complete our online application by clicking on the “Apply” button. The position will be open to applicants until filled. Review of applications will begin 10 calendar days from the posting date.

 

REQUIREMENTS TO COMPLETE APPLICATION PROCESS:

 

1) A completed Bristol Community College Employment Application.

 

2) A current resume/curriculum vitae.

 

3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length).

 

All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.

 

A pre-employment criminal background check will be conducted for all positions.

 

The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.

 

Bristol Community College is an http://www.bristolcc.edu/about/policiesdisclosureslegalstatements/consumerpolicies/equalopportunitynon-discriminationnotice/. We value diversity and equity, and are committed to creating an all-inclusive community free from discrimination and harassment. Bristol believes that diversity, equity and inclusion among our community members is imperative to the success of our mission to serve our students well, and is the mainstay of our values.

 

To apply, visit https://apptrkr.com/3994747

 

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