Administrator, Finance

Website United Way of Rhode Island

Job Title: Administrator, Finance

Salary Range: $48,172.11 – $53,000.00


At a Glance:

Business Unit:
Home Department:
Worker Category:
Full Time
FLSA Code:
EEOC Job Classification:
Standard Hours:
Pay Grade:
Granted Funded Date:

Responsible for performing a wide variety of duties in the finance department with limited direction.   The person in this role requires the ability to take initiative, use independent judgment, support critical customer service to internal and external customers, and a high degree of organizational skills to proactively successfully manage projects.

Duties and Responsibilities:

Accounts Payable: accounts payable processing, review all coding on purchase orders and invoices as submitted by staff to make sure the expenses are properly categorized.
Work with staff to explain the chart of accounts and proper coding of invoices.
Review budget to actuals for projects when processing grant related invoice to ensure they are within the scope of the grant contract.
Work with Accounting Manager Grants and Payroll on monthly grant non-payroll billing.
Work with CIE department to maintain grant expenditure tracking to both the budget and general ledger classifications.
Main point of contact for all vendors. Ensure all vendors are set up properly with the correct transaction codes for the annual 990 and verification of 501c3 status.
Work with vendors to obtain all documentation for W9’s, authorizations and EFT.
SharePoint and document management maintains the electronic files for the finance department.
Concur: set-up, maintenance and training of staff in Concur. Process reports and review for accurate coding.
DocuSign administrator for the finance department. Learn all of the advanced capabilities of DocuSign and be the go to person for all DocuSign questions and training.
Designated Payouts: process the quarterly payouts of donor designations to 3rd party nonprofits.
GNEF: assist with GNEF cash receipts and Andar entries. Process annual Thank You letter mailing.
Administrative: Maintain contract files. Assist the CFO and Controller with administrative tasks.
Administrative: administrative support for the CFO including calendar management
Other Duties: other duties as required by the Controller or CFO.
Knowledge, Skills, and Abilities:

Bachelor’s degree preferred
Minimum 5 years of experience in a finance department
Must have knowledge of accounting principles
Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)
DocuSign experience a plus
Concur experience a plus
Blackbaud experience a plus
Have excellent attention to detail and high-level accuracy
Excellent written and grammar skills
Deadline driven and extremely organized, reliable and dependable
Problem solver – proactive
Able to maintain confidentiality
Core Values:

demonstrate integrity by being accountable for actions, keeping commitments, and speaking honestly and truthfully with others
demonstrate an enthusiasm for professional development acquiring new skills and knowledge to enhance role
demonstrate a commitment to individual and team-based assignments
demonstrate quality assurance by producing accurate and thorough work
demonstrate interpersonal skills in dealing with others
demonstrate valuing the diversity of others’ opinions and experiences
demonstrate sound reasoning and good common sense
demonstrate the ability to meet and exceed customer expectations
demonstrate active participation in departmental, team, and full-staff meetings

This job description is intended to convey the essential functions of this position and it is not intended to be an exhaustive list of skills, duties, responsibilities or working conditions associated with the position.

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