Clerk IV

Website Bristol Community College

Clerk IV








Department: Administration and Finance-Campus Police and Preparedness


Locations: Fall River, MA


Posted: Jan 11, 2022


Closes: Jan 21, 2022 – 11:59 PM EST


Type: Full Time


Position ID: 141449


About Bristol Community College:


Bristol Community College is a public community college accredited by the New England Commission of Higher Education (NECHE) and annually serves more than 11,000 credit students and 18,000 students who participate in noncredit activities. Bristol has core values rooted in collaboration, communication, inclusion, innovation, respect and student success. For more than 50 years, Bristol has served as a leading resource for education and economic development in the region. Bristol offers a rich variety of degree, certificate, and training programs along with flexible online offerings that lead to an associate degree, a career-ready certificate, or the ability to transfer to baccalaureate colleges throughout the state and country. Bristol’s Business Solutions & Partnerships area provides customized training for businesses and the community. The college also strives to put the needs of learners first with support services and career advancement opportunities that lead to student success by reducing barriers to educational access.


With locations in Attleboro, Fall River, New Bedford, and Taunton, Bristol Community College is nestled in charming Southeastern Massachusetts. Each location has something unique to offer – from great restaurants in the city center of Attleboro, museums and history in downtown New Bedford, to the beautiful suburban landscape at the Fall River campus and the array of shopping and dining options in Taunton. From city life to seaside, Bristol Community College locations are in close proximity to bustling metro areas such as Boston and Providence, and centrally located to the spectacular beaches and coastline of Cape Cod, Newport, Nantucket, Martha’s Vineyard and Block Island.


Bristol Community College is an Equal Opportunity and Affirmative Action Employer. We value diversity and equity, and are committed to creating an all-inclusive community free from discrimination and harassment. Bristol believes that diversity, equity and inclusion among our community members is imperative to the success of our mission to serve our students well, and is the mainstay of our values.




Bristol Community College provides an accessible, innovative and inclusive education that prepares students to navigate and succeed in our ever-changing world.




Advancing a vibrant, diverse community through education, learner by learner.


Job Description:




DEPARTMENT: Campus Police




REPORTS TO: Director of Campus Police & Preparedness or designee


STATEMENT OF DUTIES: The Clerk IV manages the day-to-day administrative and office operations for Campus Police. This position is responsible for duties such as, but not limited to, maintaining files and records; answering telephone calls; preparing forms, files, and reports for processing, storage or forwarding; budget monitoring; and other related work as required.




• Support the daily operations of the Campus Police Department.

• Provide office reception and customer service assistance to all students, faculty, staff and community members; provide information related to the department and Bristol campus as a whole.

• Procure department supplies or resources through the college’s defined processes and selected vendors; process all invoices and bills.

• Monitor and maintain budget; submit budget modifications when necessary.

• Process online orders as requested by department members, as well as maintain, stock and distribute office supplies.

• Process administrative forms, such as but not limited to overtime meal and travel reimbursements and personnel action forms.

• Maintain Campus Police administrative filing in accordance with established procedures.

• Maintain uniform allowance totals for all unit department members.

• Operate standard office equipment including computer, printer, copier, fax machine, and telephone.

• Utilize college’s software programs for assigned duties, such as but not limited to: Microsoft Office 365, Banner, Blackboard, and Argos.

• Operate Campus Police software programs, such as but not limited to: dispatching software and Blackboard door access.

• Coordinate with vendors for service appointments on department equipment, as well as quotation and billing inquires.

• Schedule meetings and trainings for department members as needed.

• Assist and coordinate processing of college key and card access requests.

• Focus on customer service best practices when working with Bristol community members, including faculty, staff, and students.

• Focus on the Commonwealth’s Equity Agenda by applying related best practices throughout all job functions.

• Perform other duties as assigned, consistent with the Collective Bargaining Agreement.








Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) any equivalent combination of the required experience and the substitutions below.




I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.


II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.


III. A diploma for completion of a one-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of one year of the required experience.


IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum of two years of the required experience.


*Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.


NOTE:Educational substitutions will only be permitted for a maximum of two years of the required experience.




As of January 3, 2022, the 15 Massachusetts Community Colleges, including Bristol Community College, require all employees to comply with the Details of how to fulfill vaccine record requirements or to apply for a reasonable accommodation will be provided during the onboarding process.

Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, the types and uses of office equipment and supplies and business letter preparation.


Demonstrated ability to:


• Exercise sound judgment.

• Operate specialized office machines or equipment.

• Give written and oral instructions in a precise, understandable manner.

• Determine the proper format and procedure for assembling items of information.

• Understand and apply the laws, rules, policies and procedures governing assigned unit activities.

• Read, write, and comprehend the English language.

• Follow written and verbal instructions.

• Assemble documents in accordance with established procedures.

• Work accurately with names, numbers, codes and/or symbols.

• Maintain accurate records.

• Communicate effectively, both verbally and in writing.

• Establish and maintain harmonious working relationships with others.

• Deal tactfully with others.

• Work effectively with a diverse student body, faculty, and staff.




• Minimum of an Associate degree.

• Demonstrated work experience within a police department.

• Experience working in Microsoft Office 365, Banner, Argos, and/or a Blackboard.

• Ability to communicate in a language in addition to English.


Additional Information:


PHYSICAL DEMANDS AND WORK ENVIRONMENT: The employee must meet the physical demands and work environment of the position. Reasonable accommodations may be made to enable those with disabilities to perform the essential functions of the job.


POSITION STATUS: This is a full-time, state funded, AFSCME, unit-classified position with benefits.


WORK SCHEDULE: Monday through Friday, 8:00am-4:00pm




SALARY: AFSCME Unit I, Grade 13, Step 1 $40,650.48 annually. Appointments from outside the bargaining unit begin at Step 1.


Application Instructions:


TO APPLY: Please complete our online application by clicking on the “Apply” button. The position will be open to applicants for 10 calendar days from the posting date.




1) A completed Bristol Community College Employment Application.


2) A current resume/curriculum vitae.


3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length).


All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization.


A pre-employment criminal background check will be conducted for all positions.


The college will independently verify education credentials as provided on the application. For certain positions, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.


To apply, visit


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